    Receipt of the required deposit by the deposit due date will 
confirm your reservation.  If your deposit is not received by the 
due date, your reservation will remain tentative and may be 
cancelled.

    Please note, our cancellation policy states there is a 
cancellation fee of XX dollars for confirmed reservations cancelled 
<less than 10 days> prior to occupancy.  We look forward to 
welcoming you and wish you a pleasant stay.

Sincerely yours,


Your Name Here
Manager, MotelMAX

PS - From the Main Menu select UTILITY; MANAGER.  There are 3 
options on the 'Manager Menu' that let you revise most every part of 
this sample reservation confirmation letter.