                         GRADEBOOK for Windows

Program Author:

  Russell Stevens
  R&R EdWare
  5191 Pine Grove Dr.
  Spruce, MI 48762
  517-727-2066 (questions and support)
  800-727-2065 (orders only)
  CompuServe  70150,323
  AOL  RAStevens
  Internet  RAStevens@aol.com

Program Pricing and Ordering:

  Please refer to the order form that may be printed directly from the 
program for pricing and site license information.

Important Note:

  If you want to review the program documentation and registration 
information without installing the entire program, you can manually install 
just the GRADEBK.HLP file.  To do this, run the SETUP program with the /x 
switch:

    SETUP /X

  Then just select the GRADEBK.HLP file as the only file you want to 
install and select a destination directory.  To view this file, just double 
click the GRADEBK.HLP file from the File Manager or Explorer.  Review 
copies of the program are available from the author for $3.  The $3 is 
deductible if you later register the program.

Program Description:

  GRADEBOOK allows you to keep student scores and calculate grades 
automatically.  Because every instructor records and calculates grades 
differently, the program was designed to be flexible.  GRADEBOOK can be 
used by elementary, junior high school, high school and college 
instructors.  It sets no practical limit on the number of terms, classes, 
students or tasks.  Multiple periods per term and custom term names are 
supported.

  GRADEBOOK keeps track of student scores on various tasks in up to ten 
different categories.  All categories except extra credit are user-
definable.  GRADEBOOK will keep your student list in alphabetical order or 
you may place the students in any desired order to agree with a manually 
kept grade book.  Reports may be in rank order if desired.  Student names 
and optional ID numbers may be entered manually or optionally imported from 
an ASCII file.  All program input is checked for validity as it is entered.

  Using GRADEBOOK, you can calculate your grades by summing the 
individually weighted raw scores (total points), by using percentage scores 
and assigning weighting factors to particular categories of tasks (category 
weights), or by combining both methods (total points with category 
weights).  You have the option of ignoring low scores in each category when 
you calculate the final grade.  Several options are available for extra 
credit and not counted scores may be entered.  Scores may be incremented, 
scaled or adjusted to obtain the desired mean or standard deviation.  
Custom scores may be calculated as a function of other scores.

  GRADEBOOK can calculate and plot the distribution of scores for a single 
class or for several combined classes, for a single task or for all the 
tasks.  Based on this distribution, you specify the interval of scores for 
each letter grade.  GRADEBOOK then automatically calculates the final grade 
for each student.  GRADEBOOK can assign either A, B, C, D, and E grades, or 
plus and minus grades.  Custom letter grades may also be assigned.  
GRADEBOOK can automatically support pass/fail, 4.0, 7.5, etc., type 
systems.  Grades may be manually overridden.  GRADEBOOK can also calculate 
and plot the distribution of grades for a single class or for several 
combined classes.  Grades and scores may be printed on an instructor 
summary sheet for your use or as individual student reports.  Different 
report formats are available including multiple subject report cards.  You 
can issue progress reports any time during a grading period and GRADEBOOK 
will automatically calculate the appropriate interim weights.  Progress 
reports may contain teacher notes.  If you wish, reports can be printed for 
posting using student ID numbers.  GRADEBOOK allows you to revise any data 
including student and task order at any time.  GRADEBOOK will quickly 
calculate what score would be required on the final exam to get a 
particular term grade.  GRADEBOOK allows students that have different 
grading criteria to be extracted from the main class and allows extracted 
students to be combined back into the main class.  Students, tasks, scores 
and averages may be automatically transferred to new classes or summary 
classes.

  GRADEBOOK will work with any printer (optional) that is supported by 
Microsoft Windows.  Full font support is provided for Window's printer and 
screen fonts.  GRADEBOOK may easily be interfaced with other programs.  
Student names and ID numbers may be imported from ASCII files.  Student 
names and ID numbers, score lists, attendance lists and grade lists may be 
exported to ASCII files.  In addition GRADEBOOK allows you to use the 
Windows clipboard to import and export GRADEBOOK data and charts to other 
Windows applications.  You may copy term lists, class lists, student lists, 
score lists, attendance lists, score distributions, grade lists, grade 
distributions, interim weight reports and required final scores using the 
clipboard to programs such as Excel and Word for Windows.  The score 
distribution charts and grade distribution charts may also be copied into 
other applications.  Scores and attendance may also be copied from other 
programs using the clipboard.

  GRADEBOOK includes commands for easily backing up and restoring your 
student data for extra security.  It may be used to generate statistics for 
an entire department or school.  GRADEBOOK will keep its data files on the 
hard disk, or if you prefer, it will keep your data files on floppy disks 
for added security.  An optional password may be used.  GRADEBOOK allows 
the data files to be kept in separate subdirectories if several instructors 
must share one computer.

System Requirements:

  Your computer system and hardware should be an IBM AT or PS/2 or 
compatible computer with Windows version 3.1, 3.11 or Windows 95 installed.  
A minimum of 4 MB of RAM and a 386 processor are recommended.  A math co-
processor will be utilized if installed and a printer is recommended for 
hard copy reports.

Shareware Information:

  GRADEBOOK is a shareware program.  You can think of shareware as try 
before you buy software.  It is not free software or public domain 
software.  If you like the program and use it for more than a 30 day trial 
period, you must register the program by sending in payment with the 
registration form, by calling 800-727-2065 (orders only), by calling 517-
727-2066 or by registering program ID #685 on CompuServe (GO SWREG).  
Credit card (MC or Visa) and educational system purchase orders are 
accepted.  A registered copy of this program is required for each program 
user.  Husband and wife teams are considered to be one user.  A single user 
may install the program on more than one computer for his use only.  For 
example, you may install the program on your home computer, laptop computer 
and a school computer for which you are the only user running the program.  
Site licenses are available.  You may make and distribute copies to others 
and are encouraged to do so.  You should distribute the GBxxx.ZIP file 
which is a compressed file containing all required files.  This file 
requires a program such as PKUNZIP to decompress the files.

  GRADEBOOK is continuously being revised to incorporate user suggestions.  
Please let the author know of any improvements or features that you would 
like to see in the program.  Low cost disk updates or review copies are 
available for $3.00 to both registered and unregistered users directly from 
the author.  Unregistered users may deduct the $3.00 if they later register 
the program.

  Although the unregistered version is fully functional, there are several 
advantages to registering the program.

1.  Registered users may obtain program support directly from the author.  
Please contact the author at the following address.

  Russell Stevens
  5191 Pine Grove Dr.
  Spruce, MI 48762

  Telephone support is available by request (517-727-2066).  Comments and 
suggestions are welcome.  If you have a problem with the software, report 
what you did (the steps or procedures you followed) leading up to the 
problem.  Also report the exact error message, if one appeared and any 
pertinent information about your hardware or software configuration.  You 
may also contact the author by leaving a message on CompuServe to Russell 
Stevens, 70150,323 or on AOL to RAStevens.  Internet users can send a 
message to RAStevens@aol.com.  Registered users may obtain a registered 
version of any future update to the program for $3.00.  User manual updates 
are also available.

  Additional support is available by request for customized program 
features, user training, interfacing with other programs and system wide 
data collection and analysis.

2.  Registered users receive a 140 page bound, laser printed, illustrated 
and indexed user manual and the latest version of the program.  The manual 
includes an extensive tutorial to help get proficient at using the program.  
The manual also includes samples of all the different types of reports and 
charts that may be generated by the program and by the supplied Word for 
Windows and Excel macros and Works worksheet.

3.  The unregistered version starts up with a copyright notice (nag screen) 
stating that it is an unregistered copy.  This notice will stay on screen 
for a few seconds or you may press any key to bypass it.  Registered 
versions of the program contain your name in the copyright notice.  The 
"Unregistered Copy" watermark note on some of the printouts does not appear 
in registered versions of the program.  After the 30 day trial period has 
expired, the program will remind you to register.  To encourage 
registration, some non-essential program features are disabled after 45 
days.  This is done by disabling (graying) some menu items.  The following 
menu items are disabled after 45 days of usage:

  Main menu - File, Export
  Main menu - Edit, Copy
  Main menu - Class, Print Data Form
  Main menu - Class, Seating Chart
  Main menu - Scores, Edit
  Attendance edit menu - File, Print

  Disabling these menu items does not prevent the program from being used 
to enter, calculate and print grades and has no effect on any of the 
existing data.  If you receive a message that the above menu items have 
been disabled you may register the program to reenable them.

4.  Registered users receive a collection of Word for Windows and Excel 
templates, macros and workbooks which allow custom reports to be 
automatically generated from GRADEBOOK data.  Word for Windows may be used 
to reformat grade and score lists to include a large number of tasks on a 
single page in either a horizontal or vertical layout.  Teacher notes and 
graphics such as grade and score distribution charts may also be included.  
The charts may be pasted, linked or embedded and may be further modified 
using Microsoft Draw.  The user may modify styles as desired.  The Excel 
workbook can also be used to reformat GRADEBOOK reports and to prepare 
grade and score distribution charts using any of the Excel chart formats 
such as exploded pie charts, 3-D charts, overlaid frequency and cumulative 
frequency charts, etc.  Raw GRADEBOOK score data may be extensively 
analyzed using the Analysis ToolPak.  An Excel worksheet is also furnished 
that will track various types of attendance and calculate an attendance 
score that may be copied into GRADEBOOK.  Requires Word for Windows version 
2.0, Excel version 4.0 and 4 MB (recommended).  A Works for Windows 
worksheet is also included for attendance tracking.  All macros may be 
modified by the user if desired.

5.  The program author appreciates and needs the support to continue 
improving the program.

  You may register the program by sending in payment with the registration 
form.  You may print out a registration form by selecting Help from the 
GRADEBOOK menu bar and then selecting Registration.  You may also register 
the program by calling 800-727-2065 (orders only), by calling 517-727-2066 
or by registering program ID #685 on CompuServe (GO SWREG).  Credit card 
(MC or Visa) and educational system purchase orders are accepted.

The School Maestro program:

  GRADEBOOK for Windows will satisfy the grading requirements of most 
teachers.  GRADEBOOK users may upgrade to School Maestro if additional 
capability is required.  The registered version of School Maestro includes 
a conversion program for importing existing GRADEBOOK classes.

  School Maestro is a comprehensive teacher productivity tool.  It includes 
a full featured gradebook program suitable for individual instructors or 
entire school systems.  In addition to the gradebook features, the program 
also does seating charts, tracks attendance, conduct and citizenship, 
creates reusable lesson plans, tracks appointments, maintains contact 
information and allows you to create and save your own database queries and 
form letters.  It allows you to add your own database fields for recording 
any type of information and to print reports using those fields.

  School Maestro will be available both as a Windows 3.1 program and as a 
Windows 95 program.  The Windows 3.1 version runs fine under Windows 95.  
The Windows 95 version will include some performance enhancements and 
additional features such as database replication.  A 486 CPU with a minimum 
of 8 MB of RAM is recommended to run the program.

Program features:
*  Single and multiple user licenses are available.  May be run on a 
network.
*  Unlimited instructors.  Additional licenses may be added at any time.
*  Each instructor has a password and may only access his data.  The master 
user may access data for all users.
*  User specified codes for not entered scores and not counted scores.
*  Unlimited user defined subjects, task categories, attendance categories, 
letter grades, school years and marking periods.
*  Use up to 25 task categories and 25 letter grades per class.
*  Specify a subject, letter grades, grading curve, and grading method 
independently for each class.
*  Calculate the overall average by summing all the points or by using an 
exact or relative weight for each task category.
*  Calculate task category averages by summing the points in a category or 
by averaging the percentage scores of tasks in a category.
*  Discard the worst "n" scores per category.
*  Base the weight of extra credit on the extra credit points or use a 
weighted extra credit.
*  Easily select class dates and times from a calendar.
*  Optionally use attendance scores when calculating the overall average.
*  Assign students to classes from a master student list or from any other 
class.  Transfer students between classes.
*  Individual tasks in a category may be weighted differently.
*  Enter task scores as raw scores, percentage scores, letter grades or as 
free text.  Easily adjust the average and/or standard deviation.
*  Averages may be unrounded, rounded to the nearest tenth or rounded to 
the nearest whole number.
*  Live updates to points, averages and letter grades as scores are 
entered.  Great for "what if" analysis.
*  Manually override any program assigned letter grade.
*  Enter a comment for each task for each student.
*  Record any type of absence and automatically calculate an attendance 
score.
*  Record a daily attendance comment for each student.
*  Record attendance to the nearest minute.  Calculate the total 
minutes/hours present and absent.
*  Record conduct and citizenship for each student.
*  Use an existing class as a template for new classes.
*  Incorporate a picture for each student.
*  Import student names, ID numbers, and scores from other programs.
*  Automatically assign a teacher note to a student report based on the 
students letter grade or create and save a custom note for each student.
*  Easily create compressed backup database copies and restore a previous 
backup.
*  Add data using a data form or a data grid (user preference).
*  Add any type of database field to record any desired information for 
instructors, subjects, task categories, attendance categories, school 
years, marking periods, students, lesson plans and contacts.
*  Easily record appointments and keep a Things To Do list.
*  Record and maintain contact information.
*  Edit and save lesson plans by subject using any desired fields.  
Automatically assign subject lesson plans to classes or drag and drop 
lessons to specific class dates.
*  Automatically create seating charts or manually arrange them by 
"dragging and dropping".
*  All reports may be print previewed and allow various levels of zoom.  
All reports may be copied and pasted to other programs such as Word for 
further customization.
*  Create, edit, save and run queries to obtain any desired information.  
The query results may be printed as a report or may be exported to other 
programs.  Queries may be used directly by programs such as Word, Excel or 
Access to print user customized reports.
*  Create and edit your own form letters utilizing your own data queries.
*  Extensive context sensitive help.
*  All reports may be individually customized.  Items that may be 
customized include colors, fonts, font sizes, page numbers, titles, dates, 
logos, grid shading, boxes and lines, margins, orientation and report 
specific options.  Reports may be printed 1, 2 or 4 pages per sheet of 
paper.  Reports are included for the following (additional reports are 
available).

  Appointment List
  Class lesson plans
  Class parameters
  Class scores chart
  Database structure
  Final exam score required
  Form letter
  Four quarter report card
  Incomplete assignments
  Individual absences with comments
  Individual grade list
  Individual task comments
  Individual times with comments
  Instructor absences
  Instructor 4 quarter yearly summary
  Instructor 6 period yearly summary
  Instructor calendar schedule
  Instructor data report
  Instructor grade list
  Instructor missing minutes
  Instructor phone list
  Lesson schedule
  Letter grade distribution chart
  Mailing labels - Avery 5160
  Multiple subject
  Multiple subject with tasks
  Name tags - Avery 5395
  Program revision history
  Query reports
  Score distribution chart
  Seating chart
  Single task scores
  Six period report card
  Statistics
  Student averages chart
  Student data
  Student phone list
  Student schedule
  Student scores chart
  Subject lesson plans
  Task input form
  Task list
  Weekly input form

Automatic Installation:

  GRADEBOOK includes an automatic setup program that will install the 
program under Windows version 3.1 or Windows 95.  To run the setup program 
from Windows 3.1, do a File, Run and then enter A:SETUP (or B: if using the 
B drive).  From Windows 95, click the Start Button, then click Run and 
enter A:SETUP (or B:) in the Open Text Box.

  The setup program will locate an existing copy of GRADEBOOK if one is 
installed.  You may install over a previous installation if you are 
upgrading.  The setup program will not delete or modify any of your 
existing data.  The default directory for installing the program is;

    C:\GRADEBKW if installed under Windows 3.1 or
    C:\PROGRAM  FILES\GRADEBKW if installed under Windows 95

  The setup program gives you the option of installing a group window and 
icons under Windows 3.1 or of placing the program on the Task Bar under 
Windows 95.

  The setup program may also be run in manual mode by using the /m command 
line switch.

    A:SETUP /m

  This allows you to specify the installation location of all files.  You 
can select the destination location for the program files and shared files 
that go in the Windows System subdirectory.

  The setup program will check all shared files for internal version 
information and only replace those that are the same revision or older.  
This allows you to replace any shared file that may have become corrupted 
by just running the setup program again.  No other programs should be 
running when you run the setup program.  If one of the shared files is in 
use, the setup program will not be able to replace it.  If you get a 
message saying that a file is in use, you should shut down the program that 
is using it.  If this is not feasible, you can elect to skip the file.  
Since the file is already installed, this is usually adequate unless the 
installed file happens to be an older version.

  After running the setup program, you can start GRADEBOOK by double 
clicking its icon under Windows 3.1 or by starting it from the Task Bar 
under Windows 95.

  The two most common installation problems occur with outdated GRID.VBX 
files and with duplicate VBRUN files.  If you receive an out of memory 
error message when you try to run the program, it may be due to having both 
the VBRUN300.DLL file and a file such as VBRUN300.EXE.  You may have 
obtained the VBRUN300.DLL file in compressed or zipped format named as 
VBRUN300.EXE.  After decompressing or unzipping the file, you then have the 
VBRUN300.DLL file.  Just delete the VBRUN300.EXE file after decompressing 
it.  You will have to restart Windows to make the changes effective.  If 
you get an error message saying that the GRID.VBX file is out of date, you 
need to delete older versions of the GRID.VBX file from your hard disk.  
The latest version is dated 6/15/93 and should be installed in your 
\WINDOWS\SYSTEM subdirectory.  After deleting the older versions you will 
need to restart Windows.

How to Use the Program:

  GRADEBOOK has extensive on-line help.  You may press the F1 key in any 
dialog box or window to get context sensitive help.  You may also press the 
Shift-F1 key combination to get help on any menu command.  You may also 
select the Help Index, Help Commands or Help Using Help menu commands.

  The retail version of GRADEBOOK includes an extensive tutorial.  However, 
the following is a description of the basic program steps needed to start 
using GRADEBOOK.

  After installing GRADEBOOK you should be able to start the program by 
double clicking the program icon.  The program will start with an empty 
main window displayed.  The title of the main window will display the 
currently selected term and class.  If there are no classes for the current 
term the title bar will say "No Classes".  If you have not used GRADEBOOK 
previously the current term will be the current season of the current year 
such as Winter 1992.  You should first select the term that you want to use 
by clicking on the Term Select menu.  Term names may be customized if you 
do not use seasonal terms.

  After selecting the term, you may add a class using the Class Add menu.  
You may then indicate if you want to use plus and minus grades and whether 
you want to blank incomplete scores.  More grading options are available 
from the Grades, Custom Grades menu.  Incomplete scores are usually printed 
with an "NA".  If you use the blank option you can print out reports that 
you may use as data entry forms (blank gradebooks).  You may also indicate 
the distribution spacing you want to use for score distributions.  If you 
grade on a straight curve, you will not need to do score distributions.  If 
you adjust your grading curve based on student results (you want 10% A's, 
15% B's, etc.) you can set the spacing as desired.  If you are using plus 
and minus grades or a system with a larger number of cutoff points, you 
will need to use a finer spacing than if you are using straight letter 
grades.  This data may be revised at any time.  If you have previous 
classes, you can automatically add the students from a previous class to 
the new class.  You may also use any previous class as a task template if 
you want all the tasks and existing grading criteria to be automatically 
entered.

  After adding a class, you may then add students to the class by selecting 
the Student Add menu.  The only required entry is the last name.  You may 
add students in any order.  You may alphabetize or reorder the students by 
selecting the Student Reorder menu.  A student list may also be imported if 
you have an ASCII file available containing their names.

  After adding students, you may add tasks using the Task Add menu.  You 
may add the tasks as you go or add them all at the beginning of the term.  
If you plan on isssuing progress reports during the term, it is simpler to 
add the tasks as they are completed instead of adding them all at the 
beginning of the term.  For each task, you enter the task name, its 
category type, and its perfect score.  In addition, if you are using total 
points or total points with category weights, you may enter an individual 
task weight.  A 300 point task has the same weight as a 100 point task with 
an individual task weight of 3.  You may locate the task in any position - 
normally new tasks would be the last task.  There are 10 task categories.  
You may redefine all of them from the Misc Category Name menu except for 
the extra credit task category.  Custom tasks may be added which are the 
highest of, sum of, average of, weighted average of, lowest of, difference 
of, total NC, total NA or category average of existing tasks.

  After a task has been added, you may add scores for that task using the 
Score Add menu.  The add scores dialog box has been designed to minimize 
the keystrokes required to enter scores.  The Score, Edit menu may also be 
used to add and edit scores if you prefer a spreadsheet grid type 
interface.  Some instructors prefer to sort their papers or to record the 
scores on a sorted list prior to entering the data into GRADEBOOK.  The 
sorted list may be a regular gradebook or a data entry form that you have 
printed from GRADEBOOK using the Class, Print Data Form menu.  If you are 
entering sorted scores, very few keystrokes are required.  The Random Entry 
Check Box should not be checked when entering sorted scores.  The default 
student shown in the Student List Box is the first student.  The Score Edit 
Box shows the existing score for the student highlighted in the Student 
List Box.  Just Press the Tab key to shift the focus to the Score Edit Box 
and enter the score for the first student.  Since the Add Button is the 
default key, just press the Enter key to enter the score for the first 
student.  The focus will stay at the Score Edit Box and the highlighted 
student will automatically increment to the next student in the list.  
Enter the next score and press the Enter key or just press the Enter key to 
skip the student.

  Some instructors find that sorting the papers or recording the scores on 
a sorted list prior to entering the data into GRADEBOOK is not worth the 
extra effort.  GRADEBOOK allows you to quickly locate a student by entering 
in a search string.  The first letter of the search string would be the 
first letter of the student's last name.  If there is only one student 
whose last name begins with that letter, GRADEBOOK narrows the search to 
that student.  If several students have a last name that begin with the 
same letter, just enter the next letter of the last name to narrow the 
search.  You may continue until the desired student is located.

  To use this method, first check the Random Entry Check Box and then pick 
the desired task from the Task To Add Score To List Box.  Then start 
entering the search string for the first student.  The search string is 
listed after the Search Text Label.  As you enter the search string, the 
highlight in the Student List Box will shift to the first student that 
matches the search string.  If it is the desired student, press the Tab key 
and enter the score.  If not, enter the next letter of the search string.  
If you enter a search string for which there is no match, the Search Text 
will not be revised.  If you enter an incorrect search string, you may use 
the Backspace key to correct it.  When you enter a score by clicking the 
Add Button or by pressing the Enter key, the Search Text will be reset.  
The Search Text will also be reset if you click on a student in the Student 
List Box.

  You may also just use the Student List Box to select the student 
directly.  Click the down arrow to drop down the list box, use the scroll 
bar controls to locate the student and then click on the desired student.  
The cursor control keys may also be used to locate the student.  The one 
student, several tasks option may be used if you want to enter several 
scores for just one student instead of one score for several students.

  Fractional scores such as 82.37 are permitted.  You may also enter "NA" 
for a score.  It is not necessary to enter "0" for incomplete scores.  The 
GRADEBOOK program will treat "NA" scores as zero scores if you have elected 
that option on the Misc Category Weights menu.  You may also enter letter 
grades instead of scores.  You may choose to have the program automatically 
use the grading curve midpoints or may assign grade input equivalents using 
the Grade, Input Equivalents menu.  You may also enter "NC" (not counted) 
scores for students that have joined the class late or who have an excused 
absence.

  You next need to input your grading method using the Misc Final Category 
Weights menu.  You may use the total points method,the category weights 
method or the total points with category weights method.  If you use the 
total points method you do not have to enter category weights.  Relative 
weights are then based on the perfect scores (points) assigned to each task 
times the individual weight for each task.  The term average is determined 
by summing the individual scores except for discarded and not counted 
scores, dividing by the total perfect score and then adding on the extra 
credit.  The total perfect score would not include discarded or not counted 
scores.  Extra credit may have a weight when using the total point method 
or may be calculated normally where its weight is determined only by the 
points of the extra credit.

  Incomplete scores may be treated as zeros or incomplete.  If treated as 
zeros, they are included in score distributions and grade distributions.  
If you want to know what the distribution of scores is without including 
the incomplete scores (to prevent skewing the average lower) you can select 
the Treat Incomplete option.

  If you use the category weights method, the term average is determined by 
averaging the percent scores for all tasks in a category except for 
discarded and not counted scores, and then adjusting each category by its 
category weight.  Extra credit is then added.  The task weights, except for 
extra credit, must add up to 100%.

  If you use the total points with category weights method, each category 
average is determined using total points and the overall average is 
calculated by averaging the category averages with the category weights.

  The final category weights dialog box is used to enter the task weights 
you want to be in effect at the end of the term after you have entered 
scores for all the tasks.  However, if you are printing a progress report 
in the middle of a term, all the tasks will not yet be entered.  For 
example, you may want the final to be weighted at 20% at the end of the 
term, but you will not have a final score available in mid term.  The final 
category weights need to be adjusted when doing a progress report.  You can 
do this using the Misc Interim Category Weights menu.

  You may select the number of tasks you want to include using the Misc 
Selected Task menu.  You may calculate grades and do grade and score 
distributions for a single task or for all the tasks.  If you select all 
tasks you may specify how many of each task type you want to discard.  The 
Misc Grading Curve menu is used to adjust your grading curve.  You may use 
the Score Distribution and Grade Distribution menus to calculate 
distributions.  Distributions may be plotted after they are calculated 
using the Score Chart and Grade Chart Options.  Scores and grades may be 
printed using the Score List and Grade List menus.  You may exclude the 
letter grades if you use averages for grades instead of letter grades.  You 
may print individual or instructor summary reports.  If printing individual 
summaries, you may select the one page per student option and include 
teacher notes.  Report cards may be printed by doing a Grade, Master List.  
You may combine several period classes into a single overall term class 
using the Score, Add Previous Average menu.

  Additional information on the above topics and other program features may 
be found in the on-line help.

Common Questions:

1.  May I run GRADEBOOK without installing it on my hard disk?

  GRADEBOOK may be run completely from a high density 1.2MB or 1.44MB 
floppy disk.  The disk needs the GRADEBK.EXE, GRADEBK.HLP, GRID.VBX, 
CMDIALOG.VBX  and VBRUN300.DLL files.  The program will also keep its data 
files on the floppy.  Operating GRADEBOOK in this manner will noticeably 
slow the program down due to the frequent disk accesses required.  If all 
you want to do is keep your data on a floppy for security purposes, you 
should run GRADEBOOK from the hard disk but start it with a command line 
parameter as described above.  This will cause only your data to be stored 
on the floppy.  The GRID.VBX, CMDIALOG.VBX and VBRUN300.DLL files are not 
required on the floppy if they are in your \WINDOWS\SYSTEM subdirectory or 
in your DOS PATH.

2.  I have other Visual Basic applications already installed.  Do I need to 
install the Visual Basic dynamic link library?

  If you currently have the Visual Basic dynamic link library VBRUN300.DLL 
installed in your \WINDOWS\SYSTEM subdirectory or in a subdirectory that is 
included in your DOS PATH, you do not need to install the Visual Basic 
dynamic link library.  You only need one copy of the library installed on 
your hard disk.

3.  May GRADEBOOK be installed on top of itself?

  Yes.  You may install GRADEBOOK on top of itself.  You may need to do 
this if you have a new program revision or want to reinstall the sample 
class or help file.  Reinstalling GRADEBOOK will not delete or alter any of 
your existing class data.

4.  What must be done to remove the GRADEBOOK program?

  Delete all the files in your \GRADEBKW subdirectory and then remove the 
subdirectory.  If you have no other Visual Basic applications, you may also 
delete the GRID.VBX, CMDIALOG.VBX and VBRUN300.DLL files from your 
\WINDOWS\SYSTEM subdirectory.  If you have existing class files you may use 
the File, Backup command in GRADEBOOK to make a backup copy of your 
existing classes before you delete the program.

5.  My computer has 2 MB of memory and the install program installed 
GRADEBOOK without problem.  However, when I start GRADEBOOK I get a UAE 
(unrecoverable application error) or an out of memory error message?

  You have enough memory installed but it may not all be available for 
Windows applications.  If you have reserved some memory for a ram disk or 
for use as expanded instead of extended memory, it will not be available to 
Windows.  Revise your CONFIG.SYS file to make more memory available to 
Windows.  You can determine your free memory by clicking on Help and then 
clicking on About from the Windows program manager.  Windows should report 
at least 600 K of free memory prior to starting GRADEBOOK.  You may 
determine how much memory GRADEBOOK requires by starting GRADEBOOK and then 
clicking on Help and then clicking About to see how much memory is free 
after loading GRADEBOOK.

6.  How do I use the supplied sample file?

  The sample class file is named FA90_1.DAT.  To make this the default 
class, first do a Term, Select and select the Fall 1990 term.  Then do a 
Class, Select and select the Physics 121 - College Physics M, W, F @ 2:00 
PM class.

ASP Information:

  This program is produced by a member of the Association of Shareware 
Professionals (ASP).  ASP wants to make sure that the shareware principle 
works for you.  If you are unable to resolve a shareware related problem 
with an ASP member by contacting the member directly, ASP may be able to 
help.  The ASP Ombudsman can help you resolve a dispute or problem with an 
ASP member, but does not provide technical support for members' products.  
Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or 
send a CompuServe message via CompuServe Mail to the ASP Ombudsman 
70007,3536.

