
                              Table of Contents


    Introduction                                             1

    Installation                                             3

    Program Setup                                            4
        Screen One                                           4
        Screen Two                                           5
        Screen Three                                         5
        Screen Four                                          5

    Main Menu                                                7

    Accounting Menu                                          8
        Ledger Menu                                          8
            Displaying the Ledger                            8
            Printing the Ledger                              8
        Big Picture                                          8
        Sales Tax Screen                                     8
        End of Day Report                                    9
        Inventory $                                         10
        Category Menu                                       10
            Edit Category                                   10
            List Categories                                 10
        Graph Sales                                         10

    Customer Menu                                           11
        Adding New Customers                                11
        Deleting Customers                                  11
        Editing Customers                                   11
        Viewing Customers                                   11
        Printing Customer lists                             12
        Printing Customer Mailing lists                     12

    Inventory Menu                                          13
        Adding New Parts                                    13
        Deleting Parts                                      13
        Editing Parts                                       13
        Receiving Parts                                     14
        Ordering Parts                                      14
        Printing Part lists                                 14
        List Parts                                          14

    Sales Menu                                              15
        Cash Register Screen                                15
        Returns Screen                                      17
        Voids Screen                                        17
        Pick Up Screen                                      17
        Part Review Screen                                  18
        EDAY Screen                                         18
        Quote Screen                                        18


                                                                         i



        Menu Option                                         19
        Quit Option                                         19

    Employee Menu                                           20
        Adding New Employees                                20
        Deleting Employees                                  20
        Editing Employees                                   20
        List Employees                                      20

    Utilities Menu                                          21
        Date Change                                         21
        Tax Rate Change                                     21
        Password Change                                     21
        Archive Data Bases                                  21
        Current Data Bases                                  21
        View Archives                                       21
        Setup Screens                                       21
            Screen One                                      22
            Screen Two                                      22
            Screen Three                                    23
            Registering Changes                             23


    Appendixes

        Program Features                                   A-1
        Specifications
            Report Printer                                 B-1
            Receipt Printer                                B-1
            Cash Drawer                                    B-1
        Support                                            C-1






























                                                                         ii



                                 INTRODUCTION

	Welcome to Advanced Point Of Sale (made easy)
 the Point of Sale program designed for easy use by small businesses
without the need of any computer knowledge.  This program is a
complete cash register as well as an accounting, inventory and 
customer management system all kept up-to-date by simply using 
the cash register and protected by a four level security system.

	The Cash Register handles new sales with any number of 
items and quantities up to 9999 per line item.  Any number of 
deposits can be put on a sale as well as balance payments at pickup 
time.  Returns and voids are also handled by the cash register.  A 
ledger is updated with all cash register transactions.  Inventory and 
customer databases are also updated when the register is used. 
Payments may be made by cash, check, or credit card and any 
number of split tenders are supported.  Quotes can be made and 
turned into sales at a later date.  Tax exempt  sales are also easily 
made.

	The Accounting system keeps track of all dollar 
information on sales, returns, voids and tax collected as well as 
inventory.  This information can be requested for any time frame 
and includes the number of sales, the total dollar amounts of the 
sales broken down by type (I.E. cash, check, credit card type), the 
dollar amounts collected and returned, and the tax collected.  A 
ledger can be viewed showing all cash register usage by date or by 
sales number.  The ledger can also be printed for any date range. 
The information shown includes the date and time of sale, sales 
number, dollar amount of sale, tax, amount collected, method of 
payment and employee number of the sales person.  End of day 
reports giving the same information may also be requested, dollar 
values for inventory sold are also given for predetermined 
categories as well as a parts usage report showing all parts used 
and there profit margin, the end of day report is from the last time 
the cash register was cleared.

	The Customer database keeps a list of all customers and is 
built through use of the cash register or manual entry.  When the 
register is used the last four digits of the customer's phone number 
are used to find the customer information, if the customer is already in 
the database the information will automatically displayed and if not 
you will be prompted to ask for it.  Customer information is not 
needed to complete the sale, but if entered the customer database 
will be updated to include it.  Mailing lists/labels can be printed 
based on the last date the customer purchased something and by 
the items purchased.

	The Security system has four levels to allow limited access 
to information.  Level one is the lowest level allowing only the 
ability to make new sales, take deposits, and pick ups as well as 
checking part quantities and looking up receipts by number, last 
name, or date.  Level two gives all of level one plus the ability 





                                                                         Pg.1






to do returns and voids.  Level three also gives the employee access 
to inventory control and clearing the register.  Level four has
complete access to everything.

	The Inventory control system is used to add, delete, and 
edit items in your inventory.  The information saved has room for 
three vendors each with three price ranges, reorder levels, 
maximum levels, on hand quantities, price paid, selling price, 
description.  Each item may be assigned to any one of one 
hundred categories and listed as taxable or nontaxable.  Upon 
running the end of day reports a reorder printout may be requested 
giving a list of part numbers that have on-hand levels plus on-order 
levels lower then the reorder level.  When parts are ordered into the 
system the on-order levels are increased.  When parts are received 
into the system the on-order level is decreased and the on-hand 
level is increased.  A printout of parts received into the system may 
be printed to verify entry.  A list of parts can be displayed, edited, or 
printed several different ways.  On-order lists and parts usage 
reports including profit margins may also be printed as well as 
UPC labels.  Part numbers can be from six to twenty characters long 
and can be formatted.  Total size of both part number and 
description is fifty two characters.  As the part number increases or 
decreases the description size is inversely affected.

	P.O.S. will run on any IBM compatible XT, AT, 386, 486, 
or higher computer running a DOS version of 3.01 or greater with a 
minimum of 640k of memory and a 30 megabyte hard disk drive.  A 
printer is also needed.  The printer should be able to emulate an 
Epson with the extended graphics character set.  It is however 
suggested, for performance reasons, that a 386 25MHz or higher 
system with 2 megabyte of memory and a fast hard disk drive be 
used.  A tape backup unit is also recommended.


























                                                                         Pg.2






                       LOADING P.O.S. on your computer

	If you have purchased a complete system from us you need 
only to turn on your computer and printer then go to the next 
section titled "SETTING UP YOUR PROGRAM".  If you have your 
own computer and have purchased just software follow the easy 
instructions below.

	1. Insert the program floppy into the floppy drive.
	2. Select the floppy drive.    Example: "A:"
	3. At the prompt type "Install"
	4. Follow the prompts and the program will be 
	   automatically installed on you computer.
	6. Start the program by typing "POS" <return>


	Go to the next section titled "SETTING UP YOUR 
PROGRAM".








































                                                                         Pg.3






                           SETTING UP YOUR PROGRAM

	After reading and agreeing to the license agreement by 
answering "Y" (yes) to both prompts the program will be loaded 
onto your computer.  To start the program after it has completed 
loading simply type POS at the DOS prompt.  The program's 
banner screen will appear.  In the upper left is the version number 
and in the upper right is the serial number assigned to your copy of 
the program.  Your serial number is very important for registration 
of this program and should be written down and kept in a safe 
place for it will be used when updates are made.

	Since this is a new copy there is no password so all you 
need to do is hit the return key.  On the bottom of the screen will 
flash "CHECKING DATA BASES...Please wait" this will check
files for errors before letting you start.

	The next screen that will appear is the first setup screen.  
The first question on the setup screen is asking where the data 
bases are located.  The installation program has already told setup 
where they are and this information will be displayed as the default 
answer.  You should not have to change this unless you change the 
data base drive or path.  The next question is the format you want 
to use for your part numbers.  There is a short paragraph 
explaining that using an "X" will allow entry of any character in 
that position, a "9" will allow only numbers in that position, and 
that the characters "/" and "-" will be fixed in that position.  
Overall length of the part number can be 6 through 20 characters.  
As the part number grows from 6 characters up to the 20 maximum 
the length of the description field will go down proportionally.  The 
default is ten characters allowing letters, both upper and lower 
case, and numbers.  Upper and lower case letters are not considered 
the same so care should be taken when assigning part numbers.  
This allows for sixty two possible entrees per position giving many 
possible part numbers with few character positions used.  Also if 
using a slash or a dash in the format and the format is changed 
care must be taken that the new format will allow old part numbers 
to be entered.  The format and size can be changed at any time.  
The next three questions deal with how you would like the cash 
register to function.  The first question, "adding customers during 
sales" allows you to bypass to customer data base entry if your 
business does not warrant it.  The second question, "validate every 
price", is asking if you want to have and chance to modify the price 
on each part entered as they are sold.  As parts are sold, the selling 
price is automatically retrieved from the inventory data base and if 
you answer "Y" (yes) to this question you will have to confirm or 
change the price on each item entered.  This is an extra step for 
each item and is not necessary if most of the time the price will not 
be changed.  The price can also be changed by hitting <F1> to edit 
the item sold as explained later in the Sales Menu section of this 
manual.  The third question, "ask for quantities", is asking if you 
want to enter quantities for each line item or if you want to just 
enter the part number and each line will be a quantity of one.  





                                                                         Pg.4






Answering "Y" (yes) will allow you to enter quantities for each 
item.  If you plan on printing labels the next line should also be 
filled in.  This line is printed on the bottom of every label..  The 
next four lines will print on the sales receipts in the lower left
across from the totals.  These lines will not print on the sales 
quotes.  Under that are the last invoice and quote numbers.  

	Once that screen is complete screen two will appear.  The 
next few questions deal with what is connected to your computer.  
The prompts will allow you to chose between parallel and serial 
communication ports.  Use the arrow keys to highlight the correct 
choice and then press enter to select it. (Important: the system will 
not function properly if you chose a serial port but do not have the 
cash drawer, pole display, or printer installed).  You will also be 
asked to chose a printer type.  At the time of this printing support 
for Epson, Panasonic, and IBM emulation's are supported for the report
printer and Citizen and Star for the receipt printer.  Only the EMAX 
Universal 104 pole display has been tested but most 20 column 2 line 
serial displays should work.  By answering "Y" (yes) to the next 
question, "Ask before printing receipts", a prompt would appear after
every sale asking if you what to print a receipt.  Answering "N" (no)
will automatically print receipts after a sale.  To reenter any of the 
above information answer "N" (no) to the last question otherwise 
answering "Y" (yes) will continue you onto the third and final setup 
screen.  All the information on this screen can be changed at any time.

	The next screen shows the information that the program 
will use for the front banner and the sales receipts.  The registered 
owners name will appear on the Login screen under "Registered to" 
and will be double spaced. (I.E. There will be a space between each 
character in the name.)  Next is the information that is printed on 
the receipt.  Line 1 is printed in double high and wide print and is 
20 characters maximum.  Line 2 is under line 1 and is 30 
characters maximum.  Line 3 is also 30 characters and line 4 is 30 
characters maximum.  Line 5 is the phone number.  Lines left 
blank will not print and all others will be centered.  After entering 
the information a registration form will print and you will be reminded
to fax or mail in the form within 30 days or your copy will no longer
function until you receive and enter your registration code.  This 
allows us to keep you up to date on changes and improvements to the
program and protects us from unauthorized copies being used.  There
is no cost involved with registering your legal copy.

	On the next screen you will be prompted to enter at least 1 
level 4, system wide, employee.  Here you must enter a 4 digit code 
and then after pressing  the return key you will be asked to verify it.  
Next you will be prompted to input a first and last name.  The 
security level on this  first entry must be a 4 and no other number 
will be accepted.  After entering the employee you will be at the 
employee menu and may enter more employees by hitting the letter 
"A" for add and following the same procedure as before only now 
level 1 through 4 is possible.  There this a default employee 
number with level 4 access already inputted.  This default number is 
9999 and can be deleted if desired.  For more information on the 
employee menu choices see the section entitled "EMPLOYEE 
MENU".


                                                                         Pg.5






	Before you can use the cash register parts must be entered 
into the program.  The procedure for entering parts is covered in the 
section entitled "INVENTORY MENU".  It is recommended you 
read through all sections of this manual, but to enable you to start 
using P.O.S. right away you may want to skip to the inventory 
section first as it is the only thing that must be done prior to use of 
the cash register.

	Once parts have been added the program is ready to make 
sales.  To do this you can go to the SALES MENU and go to the 
sales screen as explained in the section entitled "SALES MENU" 
or quit out of the program and restart it.  After you have entered the 
startup information and restart the program it will automatically go 
to the sales screen whenever started.  For information on getting back to 
the menus please read the SALES MENU section of this manual.











































                                                                         Pg.6






                                  MAIN MENU

	The MAIN MENU is a path to all areas of the program.  It 
is accessed by typing "MENU" in the employee number area on the 
cash register and then inputting a level 3 or 4 employee number, 
level 3 has limited access to menu functions and level 4 has full 
access.  The menu system is not needed to perform any cash register 
functions.  Menu choices are made by ether hitting the letter of that 
choice which will execute that choice and bring you to the next 
menu or by using the up and down arrows to scroll through the 
choices.  When scrolling through the choices a sub menu showing 
the choices under that menu will also be updated.

	For information on the sub menu choices see the 
appropriate section in the manual.











































                                                                         Pg.7






                              ACCOUNTING MENU

	By pressing the letter "A" from the MAIN MENU the 
ACCOUNTING MENU will appear.  This menu is use for all 
information about money.  As with the MAIN MENU you need only 
hit the first letter of the choice or use the arrow keys to highlight it 
and hit enter.

	By pressing the letter "L" from the ACCOUNTING 
MENU the ledger menu will be displayed.

	Pressing "D" from the LEDGER MENU will display the ledger
on the screen.  The right arrow key will move the whole screen to
the left showing additional information for each line.  Using the left
arrow will move it back and the up and down arrow keys move you though
the information records.  Page up and page down may also be used to 
move more quickly to the records wanted.  Pressing the question mark "?"
will display additional navigation keys.  The "F1" key sorts each line
by sale date, this is the default, and the "F10" key sorts them by sales 
number making all transactions, for that sale, appear next to each 
other.  You can also delete lines by pressing the "Del" key.  The 
word "DELETE" will appear on the top of the screen showing that 
the line is marked for deletion.  Pressing "Del" again on the same 
line will undelete that line.  To exit the ledger press the "Esc" key, 
if any lines are marked for deletion a prompt will appear on the 
bottom of the screen.  These lines have only been marked for 
deletion but are not actually removed until you hit the "F1" key. 
Hitting the "F10" key will not remove the lines giving you a chance 
to go back and undelete then.  Be very careful when using this 
feature because you are changing the data bases and this may give 
you inaccurate reports in the future.

	Pressing "P" will print the ledger.  First you will be prompted to
enter a beginning and end date for the printout giving you the ability
to print only the date range that you want.  Once these dates have been
entered the ledger will print all entries from the beginning date 
through the ending date.

	Pressing the letter "B" from the ACCOUNTING MENU 
will bring up the BIG PICTURE screens.  The Big Picture is a 
snapshot of all sales dollar information within any time frame.  
When requesting Big Picture information first will appear a box 
asking you to enter the beginning and ending dates that you would 
like the information for.  The system will default to the dates of the 
first and last sale in the current data base.  To use these dates, 
giving you a total picture of your current data base, simply hit 
"ENTER" or you may change the dates by typing over them with 
the dates wanted.  Hit "F1" to show sale dollars by category and 
then to return to the ACCOUNTING MENU.

	By pressing "S" from the ACCOUNTING MENU a box 
will appear requesting you to enter the beginning and ending dates 
of the sales tax period you want information for.  Unlike the BIG 





                                                                         Pg.8






PICTURE the system does not default to any dates and you must 
always enter them manually.  The taxable sales are the total sales 
of taxable items not including the tax, the nontaxable sales are the 
total sales of items that are nontaxable, the exempt sales are the 
total sales of taxable items that no tax was charged, the total sales 
line is the total of all three types of sales, and the tax collected line 
is the amount of tax collected during the time frame requested.  
You may print this screen by pressing the "PRINT SCREEN" key 
on your keyboard, any other key will take you back to the 
ACCOUNTING MENU".

	By pressing the letter "E" from the ACCOUNTING 
MENU the End of Day report is requested.  The End of Day report 
gives you information on all sales since the register was last 
cleared.  This information may be requested with or without 
clearing the register.  This is done by pressing ether the letter "Y" 
which gives you the information but does not clear the register or 
pressing the letter "Z" which gives you the information and also 
clears the register.  In addition a reorder list may be printed by 
answering "Y" to question "Print reorder list?".  Once this screen is 
completed the computer will start getting the information needed, 
this may take a minute or so depending on you computers speed 
and the amount of information in it.  After the computer has 
finished the report will be printed.  If your printer is not ready or 
not working a beep and a message will appear on the bottom of the 
screen telling you to make the printer ready and hit any key or to 
press "Esc" to abort the printing.  This message is normal for all 
printouts and in most cases hitting "Esc" will bring you back to the 
last menu that you were on, but for the End of Day report the 
information will be sent to the screen one page at a time.  Pressing 
the "F1" key will display the next screen  The first part of the 
report is much like the Big Picture except that it only shows 
information for the time period since your last clearing of the cash 
register.  This can be used to reconcile the cash draw.  The next 
part, the Category List, shows all one hundred possible categories 
that parts may be assigned to and the dollar amount sold in each 
category since the register was last cleared.  All parts when entered 
into the inventory are assigned by default to category 0 but can be 
change at any time, see the INVENTORY MENU section for more 
information on categories.  The last part, the Parts Usage section, 
shows all parts sold since the register was cleared listing the part 
number, description, total dollar charged for that part, and the 
profit margin made.  Part usage can also be printed for any length 
of time and any range of part numbers through the parts printing 
option in the inventory section of the program.  For more 
information on that feature see the INVENTORY MENU section of 
this manual.  If a reorder list was requested this would print after 
the End of Day report.  When inputting parts into the system you 
can set up a reorder level.  Parts printed in the reorder list are those 
that have an on-hand plus on-order quantity less then the reorder 
level.  For more information on the on-hand, on-order, or reorder 
levels see the INVENTORY MENU section of the manual.






                                                                         Pg.9






	The next choice on the ACCOUNTING MENU is the 
"Inventory $".  By pressing the letter "I" you will be prompted to 
input a range of part numbers that you would like the total value of.  
The default is all part numbers in your inventory.  The returned 
value is computed using the latest "last paid" price for each item 
times the "on-hand" number for that part.

	The next choice on the ACCOUNTING MENU is the 
"Category list" option.  Pressing the letter "C" will bring up a sub 
menu.

	The first choice, "Edit category", is selected by pressing the 
letter "E" and will next ask for a category number.  After inputting 
the category number desired the description field will be displayed 
and may be edited to describe the category.  After entering the 
description and hitting the "Enter" key you will be asked to hit 
"F1" to enter the new information or "F10" the abort the entry 
returning it to its original state.

	The other choice is the "List" option used to display all one 
hundred categories.  This list can be modified by highlighting the 
field you wish to change and then pressing the "Enter" key.  Once 
"Enter" has been pressed a cursor will appear letting you type over
the information in that field.  The category numbers can not be changed.

	The last choice on the ACCOUNTING MENU is to graph 
sales.  This is done by pressing "G" from the menu.  The system 
will prompt you with the choices of graphing by days, weeks, or 
months.  The graph will show twelve bars each representing one 
day, week, or month.  After selecting one of the choices the system 
will prompt you for a date.  The default date will be the date that 
the system is using as today's date.  This date can be changed to 
any valid date and the graph will count back from that date twelve 
time periods.  On the left side of the graph will be the dollar value 
of each step on the graph.  These figures are automatically scaled 
based on the highest value of the time periods.  Along the bottom 
of the graph is the date and exact dollar amount for each bar.  The 
date will be the day, the beginning of the week, or the beginning of 
the month.  Weeks are seven day periods, and months are calendar 
months.  Pressing "Esc" will return you to the ACCOUNTING 
MENU.

















                                                                         Pg.10






                                CUSTOMER MENU

	Pressing "C" from the MAIN MENU the CUSTOMER 
MENU.  This menu allows you to Add, Delete, Edit, and View 
customer information as well as to print customer lists and labels 
for mailing lists.

	Pressing "A" will bring up an Add Customer screen.  It is 
not necessary to manually add customers since using the cash 
register will automatically add new customers when they purchase 
items.  This is a second way to add customers without using the 
register.  Once entered on the screen press "F1" to enter it into the 
database or "F10" to abort that entry.

	Pressing "D" will cause the system to request that you 
press the number "1" to locate the customer by the last four 
numbers of the phone number or "2" to locate by last name.  After 
hitting the number "1" the system will request the last four 
numbers of the phone number of the customer you wish to delete. 
After entering it, if more then one customer is in the system with 
that number a list will appear and then using the arrow keys you 
highlight the correct customer and hit enter.  By hitting the number 
"2" the system will request the last name.  It is not necessary to 
know the complete spelling of the last name, enter as little as is 
known and then hit enter.  The system will display the customers 
last name closest to the entered name and let you search forward by 
pressing "F" or backward by pressing "B" from there.  When you 
find the correct name press "U" (use) or if the name is not found 
press "Q" (quit) to return to the menu.  After the information is on 
the screen press "F1" to delete that customer or "F10" to abort the 
deletion.

	Pressing "E" works much the same way as deleting to get 
the customer information up onto the screen.  Once the information 
is on the screen the cursor will be placed over the first name 
allowing you to change any information needed, hitting enter or 
using the arrow keys will move you from field to field.  Changing 
the phone number will cause the four digit number used to locate 
the customer to change to the new last four numbers of the phone 
number.  This screen will also show you the last date any items 
were sold to this customer.  This date may be changed to allow the 
customer to be included it a mailing discussed later in this chapter.  
After entering the information and hitting enter on the sale date the 
changes will automatically update the database.  

	Pressing "V" will display on the screen the database 
information for all customers.  Using the left, right, up, and down 
arrows will move you around the database as will as the "PgUp", 
and "PgDn".  By highlighting a field a hitting enter you can change 
the information, but as in the ledger, use caution making changes 
this way.  If you change the phone number for example, the four 
digit code will NOT change.  The information is, by default, sorted 
by the four digit customer number, (last four numbers of phone 





                                                                         Pg.11






number), by pressing "F10" the information will sort by customers 
last name.  Hitting "F1" will again sort it by customer number.  
Pressing "Esc" will exit you back to the menu. 

	Pressing "P" simply will print a list of all customers.

	Pressing "M" will cause the system to request sales dates 
and a part range for the mailing list printout.  The defaults are all 
sales dates and all part numbers giving you a complete mailing list.  
By changing the dates you  can control the mailing to a range of 
either recent or old customers.  By changing the part range you can 
mail to customers that have purchased specific items or range of 
items.  Once done the system will request you insert labels into the 
printer.  The system is setup for 15/16x3.5 by one wide labels 
allowing for minimum waste when finishing in the middle of a 
page.  After inserting the label forms press any key to continue and 
the system will ask if you would like to print line up labels.  If you 
answer "Y" (yes) three labels of X's will print to help you line up 
the forms.  After the forms are lined up answer "N" (no) and the 
address labels will print.






































                                                                         Pg.12






                               INVENTORY MENU 

	Pressing "I" from the MAIN MENU will bring up the 
INVENTORY MENU.

	Pressing "A" brings up the ADD PARTS SCREEN.  The 
first field entered is the part number you wish to assign to the new 
part.  If the number is already used the system will display a status 
line at the bottom of the page "Part already on file...Hit any key" 
this means that the number you have entered is already in the 
system as either a different part or that the part you wish to enter is 
already entered.  If the number is not in the system the cursor will 
move to the next line where the description of the new part is 
entered as you wish it to be displayed throughout the program 
screens and printouts.  Next is three vendor information areas, this 
information is for reference only and need not be entered.  First is 
where the vendor name is entered, next is an area where quantity 
and price ranges can be entered.  After the vendor information 
areas is the quantity on-hand field, this is the number of pieces in 
stock.  Then comes the reorder level, this level is used when 
requesting a reorder list with the End of Day report.  If the on-hand 
plus the on-order levels are at or below the reorder level this part 
will appear on the reorder list.  Next is the maximum on-hand 
level, this is for informational reasons only.  After that is the 
on-order field used to keep track of the number of this part on-order 
but not yet in stock.  Next is the line that tells the system whether 
or not the item is taxable.  Answering "Y" (yes) to this question 
tells the system to calculate tax for the sale of the item, and 
answering "N" (no) tells the system that this item is nontaxable and 
no tax will be calculated for this item when sold.  Next is the 
selling price of the item, then the price last paid for the item.  The 
price last paid is used for both informational reason and for 
calculating profit margins.  Last is the category number you wish 
this part to be assigned, the default category is 0 for all parts and 
can be any number up to 99.  After entering this information press 
"F1" to enter the part into the database or "F10" to abort this entry.  
The cursor will go back to the part number field for your next part 
number, when finished entering numbers hit enter with a blank 
part number to return to the menu.

	Pressing "D" will bring up the DELETE PARTS 
SCREEN.  The system will request you enter a valid part number 
and after hitting enter will display all information about that part.  
At the bottom of the page a status line will appear requesting you 
press "F1" to delete this part or "F10" to abort the deletion. 
Pressing "F1" will also bring you back to the part number field so 
that another number can be entered.  As with the add part screen, 
entering a blank number will bring you back to the menu.  Hitting 
"F10" will bring you directly back to the menu.

	Pressing "E" will bring up the EDIT PARTS SCREEN.  
The system will request you enter a valid part number and after 
hitting enter will display all information about that part.  The 





                                                                         Pg.13






cursor will be positioned on the part number allowing you to 
change any field information by moving to that field using the up 
and down arrow keys or hitting enter, once at the field you wish to 
change just type in the new information then hit enter.  After 
hitting enter on the last field, (category), the status line will appear 
at the bottom.  Press "F1" to enter changes or "F10" to abort 
changes.  After this a blank parts screen will return requesting the 
next part number.  Entering a blank number will return you to the 
menu.

	Pressing "R" will bring up the RECEIVE PART 
SCREEN.  This screen is used to receive parts into the system 
adding the quantities to the on-hand level for that part number.  If 
there is an on-order level it will be reduced by the amount received.  
Entering a part number will display the description of that part.  
Next enter the quantity received.  Next will appear the last price 
paid allowing you to change it if your cost has changed.  Then the 
current selling price will appear giving you a chance to change it.  
The status bar will then appear, hit "F1" to enter the new quantity 
or "F10" to abort that entry.  When you are done entering parts 
enter a blank part number.  A window asking if you would like to 
print a list of the received parts will appear.  If you answer "Y" 
(yes) to the print list question, you will be asked if you also want to 
print labels.  Answering "N" (no) to printing the reorder list will 
save the information till the next time you receive parts.  It is 
suggested that you print the list when you are done receiving parts 
otherwise the list will keep growing until it is printed.

	Pressing "O" brings up the ORDER PART SCREEN.  
This is use to put parts on order in the system and to get them off 
the reorder list.  It also helps give useful information when looking 
at the status of parts inventory letting you know that the part has 
already been ordered.  After the quantity has been entered press 
"F1" to order or "F10" to abort.  Entering a blank part number will 
bring you back to the menu.  To print an on order list use "P" Print 
Parts discussed next in this chapter.

	Pressing "P" will bring up a window allowing for seven 
different parts printouts.  By pressing the numbers "1" through "7" 
the printout listed will be printed.  Printouts "1" through "4" will 
request the range of part numbers you wish to print defaulting to 
the total part range.  Printout "6" will request both a date range and 
part range defaulting to all dates and all parts.  Printout "7" will 
request you to input part numbers and quantities for labels to be 
printed.

	Pressing "L" will bring up a display of the parts database.  
This display, like the others, can be moved through by pressing the 
arrow keys and the "PgUp" or "PgDn" keys.  By highlighting a 
field and pressing enter, field information can be changed.  
Pressing "Esc" will bring you back to the menu.







                                                                         Pg.14






                                 SALES MENU

	This menu can be used to make sales, "Cash Register", 
return items, "Return", void sales, "Void", pick up items with 
deposits or make second deposits, "Pick Up", and display sale, 
return, void, deposit and quote information, "Display".  These 
functions are explained in more detail in the text to follow since 
they will most often be used from within the cash register.  The 
major difference is that the employee number will not be required 
from within the menu system for each transaction as it is at the 
cash register since it had to be entered to get into the menu system.  
All transactions performed from the menu will have the employee 
number of the person who signed into the menu system.

	The cash register screen will normally be displayed when 
the system is first brought up and is where all sales are performed.  
If this screen is displayed for more then four minutes a screen saver 
will be displayed to avoid "burning" the register format into the 
screen.  To display the register just hit any key on the keyboard.

	At the top left of the screen "Employee number" will be 
flashing.  To make a sale the employee's number must be entered.  

	After a valid number has been entered the cursor will 
move down to "Enter last four digits of phone number" prompt.  
At this point the last four digits of the customers phone number 
should be entered.  If a past sale was made to the customer their name, 
address, and telephone number will automatically appear.  If more 
then one customer with the same last four digits is in the computer 
a box will appear on the screen showing the customers first and last name.
Using the arrow keys move the highlight bar to the correct name and hit
 the ENTER key to select it.  If many customers have the same last four 
digits the box that appears may only show the first few names and by 
continuing to press the down arrow key the names will scroll through
 the box showing more names of customers with those numbers.  If no 
customer with those numbers is found a box will appear requesting the
customers name, address, and phone number.  This information is not 
mandatory and may be left blank.  If entered, the customers information
will be added to the customer data base for future sales and for customer 
lists such as mailing. If entered this information will also print on the
 sales receipt.

	Once this is done the cursor will move to the bottom of the 
screen waiting for part number entry.  This can be done by typing 
in the part number and then hitting ENTER or, if using a wand, by 
passing the wand across the bar code.  If the part number is valid 
the part description and price per unit will appear and the cursor 
will move to the quantity column if the setup question, ask for 
quantities, was answered "Y" (yes).  If the part number is not valid 
a message under the number will appear along with a short beep.  
After responding to this message the cursor will return to part 
number column waiting for a new number to be entered.  After a 
valid part number and quantity greater then zero, if quantities are 





                                                                         Pg.15






being used, has been entered the cursor will move to the selling 
price if the setup question, validate selling price, was answered "Y" 
(yes).  After this the line item will move up into the middle part of 
the screen.  As new parts are entered the line items will fill the 
middle section of the screen and the total sale and tax information 
in the top right part of the screen will be updated.  If the middle 
section fills up the lines will begin to scroll up but will not be lost.  

	When the cursor is in the part number column pressing 
"F1" will highlight the already sold items allowing you to use the 
arrow keys and select and item to edit.  Once the line has been selected
 pressing the ENTER key will place the cursor over the quantity sold.
To remove this line simply enter a quality of zero.  If the quantity 
is greater than zero the cursor will move to the part number allowing 
you to change the part number to another valid number.  If the number
is left alone or change to another valid number hitting ENTER will 
move the cursor to the parts description field.  Changing this field
only affects this one receipt and does not change the description in 
the parts data base.  Again pressing enter will move the cursor to 
the price per unit column allowing you to change the price for that 
item only one this one sale and like the description the parts data 
base is not effected.  Pressing enter at this point will update the 
receipt and return you to part entry column at the screens bottom.  

	When the cursor is in the part number column pressing 
"F3" will first ask you to confirm that you wish to clear the sale and 
if answered "Y" (yes) will then remove all parts from the sale.  
This will not take you out of the sale, it only zeros the totals and 
lets you reenter parts for that customer sale.  

	When the cursor is in the part number column pressing 
"F8" will first ask you to confirm that you wish to abort the sale 
and if answered "Y" (yes) will delete the sale returning you to the 
"Employee Number" prompt.  If new customer information was 
entered this information will be saved even though the sale was 
aborted.  

	When the cursor is in the part number column pressing 
"F10" will complete the sale.  The first thing that will happen is a 
box will appear requesting a method of payment.  Split tenders are 
possible so the method chosen may only be for part of the payment.  
After selecting the payment method the cursor will move to the 
upper right section of the screen at the "Amount Received" prompt.  
If the sale is to be tax exempt press the up arrow and the cursor will 
move to the "Tax" prompt allowing you to zero the tax amount, 
hitting ENTER will then return you to the "Amount Received"  
prompt.  The tax prompt will only allow full tax or zero tax on a 
sale, if only part of the sale is tax exempt it must be done on a 
separate sale.  If the amount received is equal too or higher then 
the total sale a box asking if the sale is complete will appear.  
Answering "N" (no) will return the cursor to the "Amount 
Received" prompt giving you a chance to modify your tax or total 
amounts and if answered "Y" (yes) will cause the cash drawer (if 





                                                                         Pg.16






installed) to open and the receipt to print.  If the amount entered as 
the amount received is less then the total sale, a box will appear 
asking if this is a deposit, split (tender), or back.  If "deposit" is 
chosen the balance due will flash in the upper right, the receipt will 
print and, if installed, the cash drawer will open.  If "split" is 
chosen again you will be asked the method of payment and the 
same prompts will appear.  Any number of splits can be made on 
the sale.  Answering "back" will assume a mistake was made in 
entering the amounts and it will give you another chance to enter 
the payment information.

	To reprint any receipt, make a return as explained later in this
section returning no items.  After the return a new receipt will print.

	When the cursor is at the "Employee Number" prompt, 
just to the right of that prompt are some other commands that may 
be performed.  Instead of entering an employee number any of the 
commands shown may be entered.  The commands are performed 
by entering the letters that are capitalized.  

	To return items from a sale, type "RET" in the employee 
number prompt.  The system will then ask for the employee 
number.  The employee must have a level two are higher security to 
do a sales return.  After entering a valid level two or higher 
employee number a box asking for the sales receipt number will 
appear, enter the correct sale number and press enter.  The system 
will find the sales receipt a display it on the screen.  Pressing "F1" 
will highlight the first line item, and as in the sale screen use the 
arrow keys to highlight the line item desired then press enter.  You 
may then enter the new quantity of that item being retained by the 
customer, for example, if the customer bought three of an item and 
returned one, two would be entered as the new quantity.  If only 
one was purchased and then returned entering zero will remove the 
entire line from the sale.  After all returns have been made pressing 
"F10" will open the cash drawer, if install, and print a new receipt.  
The cash to be returned and the method of payment will be 
displayed on the screen.  If the sale had not been paid in full, it is 
possible that none or less then the total return amount will be 
displayed as the amount to return to the customer.  If the tax rate 
has be changed since the sale the system will prompt you to enter 
the old tax rate to correctly compute the tax to return.  The ledger 
will be updated to show a return.

	To void out a sale type "VOID" in as the employee number 
then enter a valid level two or higher employee number.  Next as in 
the return, enter the sales receipt number.  The system will display 
the sale and by pressing "F10" will void the entire sale, or by 
pressing "F1" will abort the void and return to the sales screen 
without doing anything.  If the sale is voided the ledger will be 
updated to show a void.

	The next choice is called "Pick Up" which is entered 
"PKUP".  This can be done by an employee of any level a serves 





                                                                         Pg.17






two purposes, the first being that the customer is picking up a sale 
that has a deposit and is going to finish paying for it, or second 
they are putting additional money down on the sale but not paying 
the balance in full.  As with the return and void the employee 
number and sales receipt number are requested and then the sale is 
displayed.  Receiving money here is similar to receiving money in 
the sales screen.  No receipt will print but the cash drawer, if 
installed, will open when complete.  The employee should mark the 
customers receipt the show this transaction.  The ledger will be 
updated to show a pick up if the final payment was made, or 
2_deposit if only a deposit was left.

	Part is used by typing in "PART" in as the employee 
number.  This option allows any employee to search for an exact 
part number, on hand level, or selling price of any part.  A box will 
appear on the screen and the employee can enter the part number 
they desire or the closest number they know to that number, the 
system will display the closest match and allow the employee to 
search forward and backwards by part number to view the 
information.  Hitting "Esc" or entering a blank part number will 
return you to the sales screen.

	"EDAY", which stands for End of Day, is a report that 
gives the employee a reading, or clearing of the cash register.  The 
report which normally is printed to the printer consists of four 
separate sections.  The first section shows all sales, returns, voids, 
deposits, and pick up dollar information as well as cash received 
and returned.  It breaks this information down by method of 
payment and also calculates the total money in the cash drawer.  
The second section lists the one hundred categories that parts can 
be assigned to and the total dollars sold in each of those categories.  
The third section shows, by part number, all the parts numbers sold 
and includes the quantity sold, the total dollars of the item sold, 
and the profit margin percentage based on the last amount paid for 
that item.  And the forth section, if you answered "Y" (yes) to the 
prompt "Print reorder list", is a list of all parts that have an on 
hand plus on order level lower then the reorder level set up for that 
part.  If the printer is not working this report will be redirected to 
the screen so the information may be copied.  All totals for the first 
three sections of this report are zeroed after it is ran only when 
clearing the register, if only a reading was taken all totals are 
preserved.  This report can also be ran from within the menu 
system under Accounting/End Of Day.

	"QTE" is entered to create a sales quote.  The screen is the 
same as the sales screen except that parts are not removed from 
inventory, and no entries are made in the ledger.  There is a quote 
number assigned to be used later to recall the quote.  When entry of 
the quote is complete the quote will be printed and new customer 
information will be retrained in the customer data base.  The quote 
can later be recalled using the look up command from within the 
cash register or through the "display" menu choice in the menu 






                                                                         Pg.18






system.  Once displayed through ether method the quote can be 
made into a sale by pressing "F10" or deleted by pressing "F5".  
Pressing "F1" will retain the quote for later recall.

	"MENU" allows a level three or four employee access the 
menu system.

	"QUIT" is entered to exit the program.  After a valid 
employee number is entered the system will ask you to confirm that 
you want to exit the program.  Answering "Y" (yes) will exit you to 
the DOS prompt and answering "N" (no) will return you back to 
the last screen you were at.














































                                                                         Pg.19






                               EMPLOYEE MENU 

	The employee menu allows security level four employees 
to "ADD", "DELETE", "EDIT", and "LIST" all employees.

	Pressing "A" will allow you to add a new employee to the 
system.  When adding new employees, a unique employee code is 
needed.  The system will check the new code and rejected it if it is 
not unique.  It will then ask you to verify the code by reentering it.  
Once the code has been verified the employees name and security 
level must be entered.  After the information has been entered 
pressing "F1" will enter the employee's code, name, and security 
level to the system, and pressing "F10" will abort the entry.  

	Pressing "D" will allow you to delete and employee that is 
no longer allowed access to the system.  The system will prompt you 
for the employee's code, then will show you the name and security 
level of the employee being deleted.  Pressing "F1" will then delete 
the employee or press "F10" will abort the deletion and return you 
to the employee menu.

	Pressing "E" will allow you to edit an employee's 
information.  You must first enter the employee's code then you 
will be prompted to reenter the code or a new code and verify it.  
Next you can change name information and the security level.

	Pressing "L" will list all information on all employees.  
Hit "Esc" to return to the employees menu.






























                                                                         Pg.20






                               UTILITIES MENU 

	Pressing "D" from the UTILITIES MENU allows you to 
change the date for all system activities.  When the P.O.S. system 
is started the date is taken from the computers internal clock.  
From that point on the system will use that date for all transactions.  
Should you need to change the date while the system is in use press 
"D" from the UTILITIES MENU and enter the date you wish to 
use.  This action does not change the date of the computers internal 
clock but only changes the date being used be the system.  The 
system will allow only valid dates to be entered.

	Pressing "T" from the UTILITIES MENU allows you to 
change the tax rate for all future sales.  The rate should be entered 
as a percentage.  The system will keep track of the date of the 
change and, as discussed in the chapter on sales, request the old 
rate for returns and voids prior to that date for correct tax reduction 
on the ledger and for cash returned.

	Press "P" from the UTILITIES MENU to change the 
program's password.  When changing the password you will first be 
prompted to enter the old password.  Once the old password has 
been entered and verified you will be prompted to enter the new 
password and then to verify it.  If verified this new password will 
be needed the next time the program is executed.  Please note that 
the password is case sensitive (upper case and lower case characters 
are different).

	Pressing "A" from the UTILITIES MENU allows you to 
archive older sales information including the sales, returns, voids, 
and ledgers.  The system will prompted you for a date and will then 
archive all information prior to and including that date.  This 
function allows the system to work faster since the amount of 
information in the current data bases is less.  None of the archived 
information is lost, and can be viewed if needed.  Viewing this 
archived information is discussed later in this chapter.

	Pressing "C" from the UTILITIES MENU allows you to 
use the current data bases.  The current data bases are the data 
bases normally used.  This feature is only needed if you were 
viewing the archived data bases and want to return to the current 
information.

	Pressing "V" from the UTILITIES MENU allows you to 
view archived information.  This option is only active if you have 
previously archived data base information.  Once activated there 
will be a message flashing in the upper right of the screen to let you 
know you are using the archived data bases.  Some of the menu 
choices in the menu system will not be active and will beep as well 
as give you a message that these functions can not be used while in 
the "view archive mode".

	Pressing "S" from the UTILITIES MENU allows you to 





                                                                         Pg.21






change the setup of the system.  The first question on the setup 
screen is asking where the data bases are located.  The installation 
program has already told setup where they are and this information 
will be displayed as the default answer.  You should not have to 
change this unless you change the data base drive or path.

	The next question is the format you want to use for your 
part numbers.  There is a short paragraph explaining that using an 
"X" will allow entry of any character in that position, a "9" will 
allow only numbers in that position, and that the characters "/" and 
"-" will be fixed in that position.  Overall length of the part number 
can be 6 through 20 characters.  As the part number grows from 6 
characters up to the 20 maximum the length of the description field 
will go down proportionally.  The default is ten characters allowing 
letters, both upper and lower case, and numbers. Upper and lower 
case letters are not considered the same so care should be taken 
when assigning part numbers.  This allows for sixty two possible 
entrees per position giving many possible part numbers with few 
character positions used.  Also if using a slash or a dash in the 
format and the format is changed care must be taken that the new 
format will allow old part numbers to be entered. The format and 
size can be changed at any time.  

	The next three questions deal with how you would like the 
cash register to function.  The first question, "adding customers 
during sales" allows you to bypass to customer data base entry if 
your business does not warrant it.  The second question, "validate 
every price", is asking if you want to have and chance to modify the 
price on each part entered as they are sold.  As parts are sold, the 
selling price is automatically retrieved from the inventory data base 
and if you answer "Y" (yes) to this question you will have to 
confirm or change the price on each item entered.  This is an extra 
step for each item and is not necessary if most of the time the price 
will not be changed.  The price can also be changed by hitting 
<F1> to edit the item sold as explained later in the Sales Menu 
section of this manual.  The third question, "ask for quantities", is 
asking if you want to enter quantities for each line item or if you 
want to just enter the part number and each line will be a quantity 
of one.  Answering "Y" (yes) will allow you to enter quantities for 
each item.  If you plan on printing labels the next line should also 
be filled in.  This line is printed on the bottom of every label.. 

	The next four lines will print on the sales receipts in the 
lower left across from the totals.  These lines will not print on the 
sales quotes.

	Under that are the last invoice and quote numbers.  

	Once that screen is complete screen two will appear.  The 
next few questions deal with what is connected to your computer.  
The prompts will allow you to chose between parallel and serial 
communication ports.  Use the arrow keys to highlight the correct 
choice and then press enter to select it. (Important: the system will 





                                                                         Pg.22






not function properly if you chose a serial port but do not have the 
cash drawer, pole display, or printer install on it). You will also be 
asked to chose a printer type.  At the time of this printing support 
for Epson, Panasonic, and IBM emulation's are supported for the report
printer and Citizen and Star for the receipt printer.  Only the EMAX 
Universal 104 pole display has been tested but most 20 column 2 line 
serial displays should work

	If you answering "Y" (yes) to the next question, "Ask before 
printing receipts", a prompt would appear after every sale asking 
if you what to print a receipt.  Answering "N" (no) will automatically 
print receipts after a sale.  

	To reenter any of the above information answer "N" (no) 
to the last question otherwise answering "Y" (yes) will continue 
you onto the third and final setup screen.  All the information on 
this screen can be changed at any time.

	The next screen shows the information that the program 
will use for the front banner and the sales receipts.  The registered 
owners name will appear on the Login screen under "Registered to" 
and will be double spaced. (I.E. There will be a space between each 
character in the name.)  

	Next is the information that is printed on the receipt. 

	Line 1 is printed in double high and wide print and is 20 
	       characters maximum.  
	Line 2 is under line 1 and is 30 characters maximum.  
	Line 3 is also 30 characters and line 4 is 30 characters 
	       maximum.  
	Line 5 is the phone number.  

	Lines left blank will not print and all others will be 
centered.  

	After entering the information a registration form will print and 
you will be reminded to fax or mail in the form within 30 days or your 
copy will no longer function until you receive and enter your 
registration code.  This allows us to keep you up to date on changes 
and improvements to the program and protects us from unauthorized 
copies being used.  There is no cost involved with registering your legal 
copy.

	If no changes are made the system will return to the 
UTILITIES MENU.  If changes were made the system will prompt 
you to confirm that you want to make the changes and if answered 
"Y" (yes) that you must call and register the changes within seven 
days or the program will stop working.  Even if it stops working no 
data will be lost and registering it will restore everything. If you 
answer "N" (no) to the confirmation the original information will 
be retained.






                                                                         Pg.23



              Advanced Point Of Sale Made Easy


     Sales system
         - Full cash register
         - Handles any number of items
         - Handles quantities up to 9,999 per item
         - Automatically brings up customer information based on
           last 4 numbers of telephone number, or allows you to
           enter it easily, automatically building a customer data
           base for future use.
         - Very easy to correct mistakes
         - Prices can be adjusted for individual sales
         - Shows total of sale after each entry
         - Any number of deposits may be left before pick up
         - 4 Security levels limit level of use allowed by
           employees
         - Easy to create and save quotes
         - Quotes can easily be converted into sales
         - Easy look up of past sales, returns, voids, and quotes
           by receipt/quote number, customers last name, or date
           of sale/quote
         - Look up parts and inventory levels from within the
           cash register
         - Easy to make returns and voids
         - All activities logged in ledger and time stamped with
           employee number for easy identification
         - Part quantities checked as parts are entered and
           updated after sale
         - Description and price automatically shown
         - Optional use of bar code wand for easy and accurate
           part entry

    Inventory system
         - Ability to manually add, delete, or edit items
         - Easily receive parts increasing on-hand quantities
           and giving you a chance to change pricing
         - Prints list of received parts for verification
         - Enter quantities of parts on-order to remove them from
           the reorder report
         - View data base by part number
         - Print reports on inventory information 6 different
           ways
              - Price list with on-hand quantities
              - Price list without quantities
              - Parts list with limited information for any range
                of part numbers
              - Parts list with all information for any range of
                part numbers
              - List of parts on-order
              - Parts usage report for any time frame and any
                part range including profit margins
          - Print bar code labels including price, description
            and a fixed line




                                                                         Pg.A-1





    Accounting system
         - Full view of ledger by date or sale number
         - Total register information for any period of time
         - Sales tax information for any period of time
         - Reading or clearing of current register
         - Current inventory value for any range of part numbers
         - Graph sales for twelve days, weeks, or months from any
           date

     Customer system
         - automatically built through sales system by using the
           cash register or quoting system
         - Ability to manually add, delete, or edit customer
           information
         - Print address labels for customers that purchased any
           range of part numbers during any period of time
         - Print full customer lists

     Employee system
         - Add, delete, edit, view employee information including
           a private 4 digit code and security level

     Utility system
         - Change tax rate
         - Change date
         - Change entry password
         - Archive older information
         - Switch between Viewing archived files or using the
           current information
         - Change owner or business information

     Security system
         - 4 level security protection to limit employees access
              - Level 1 can only make sales, take deposits, and
                do customer pick ups
              - Level 2 can also do returns, voids, and quotes
              - Level 3 also has access to limited inventory
                functions
              - Level 4 has full system access



















                                                                         Pg.A-2





                   Printer and Cash Drawer Specifications


Printer...

	Both parallel and serial interfaces are supported.  The system
supports use of ether one printer for reports and receipts or a report 
printer and a receipt printer.  As of version 4.1 only Epson, and IBM
compatible graphic printers are supported for report printing and full 
page receipt printing.  Citizen and Star emulation is supported when 
using a receipt printer.  24 pin dot matrix printers that advance the 
paper to the perforation when finished printing, (sometimes called 
"Pcut"), work great and are inexpensive  With 2 ply plain paper the 
receipts will have copies for you and your customers and the same paper 
can be used for printing reports.  If your printer does not have the 
correct emulation, select the generic choice.  Only some bold and 
condensed printing may be affected.

	Future versions will support more printer emulation's.


Cash Drawer...

	Both parallel and serial interfaces are supported.  The cash drawer must 
open by receiving an ASCII character.  If the cash drawer you chose opens 
using a specific ASCII character it must be set to receive an ASCII "01" 
character.


Pole Display...

	Only the EMAX Universal 104 pole display has been tested but most 
20 column 2 line serial displays should work.






.......................POS Optional Equipment

Cash Drawers, Pole Displays, and Receipt printers can be purchased through M-S Cash Drawer Corp.  They are located at 2085 East Foothill Boulevard,  Pasadena, California  91107.  Their telephone number is 818-792-2111, outside CA. 1-800-544-1749.














                                                                         Pg.B-1



                               Program Support

Program support is  available through:

	James Enterprises of New York, Inc.
	PO Box 272
	Copiague, NY  11726
	(516) 841-1456 
	http://members.aol.com/aposme

















































                                                               C-1
